PARENT TRYOUT MANUAL
We are pleased that you are interested in tryouts for our club. Over the years we have enjoyed many successes with our involvement in youth soccer. We have learned one key ingredient of success is clear, consistent communication between the Club and its Teams, Coaches, Players and Parents.
This player/parent handbook has been put together in an attempt to answer some of the recurring questions about tryouts and team registration. If you have further questions look first and foremost to the Head Coach and / or manager of the team.
For the 2020-2021 seasonal year Michigan State Youth Soccer Association have stated that they “will not be sanctioning or insuring in-person tryouts this year.” However, it is our intention to provide a place on a Wolves team in the year to come for every current Wolves player. Please see the anticipated timeline to account for the inability to follow our traditional tryout schedule.
- Week of May 11: Announce coaching assignments / Unveil updated web site / Open pre-tryout registration link in TeamSnap
- Week of May 18: Release team plans / Offer virtual age group meetings to outline programs/answer questions
- Week of May 25: Communicate with individual families regarding next steps (virtually or by phone)
- June 1: Begin signing of current Wolves players
- June 13: Begin signing of players from outside the club
How will teams be formed?
A tryout registration link will be emailed out to all of the current Wolves families and will be posted on the web site. As already mentioned, it is our intention to offer a place in the club for all current Wolves players. The coaching staff will be meeting throughout the next two weeks to discuss our current player pool and next steps for their development. We will then engage each family in this conversation by the end of the month.
Hints to navigate this season's 'tryout' period?
On the tryout web page we will be posting a team plan for each team. The team plan will inform you of the league your child will play in if they are placed on that team and the annual price for that team. The price will be split into a 10 month payment plan (June, and then August to April). Check out all of the plans in your age range and our website has the differences in Leagues listed under the Competitive Tab in the main menu.
Register with the player's name and birth date online to show your interest in our programs. Only register the player once. Once the participant is imported or added please do not click on the Add existing Participant button again or you have a double registration.
We will be creating age pools in our Team Snap system so that the coaches can communicate with all players that are interested and keep you updated with our process. Put together an electronic folder on your computer with
- a copy of the player's birth certificate or passport
- a 1.5'x1.5" photo (shoulders and above with a plain background)
- MSYSA Covid-19 Waiver
- Medical Release
- WSSL Contract (Birth years 2012-2009)
- US Club Soccer Form
- research what uniform sizes your player will need this season using our uniform sizing guides.
Once the coach offers a player a spot on their team the player will be emailed a TeamSnap registration link.
If your email contains more than one registration link please register using the team link that your coach communicated to you during individual discussions. If your placement is uncertain, register using the higher level link and an adjustment will be made later if the final agreed upon placement is different. If you are unsure which link to use, please contact your coach for clarification.
You input the URL on a computer remembering that if you have an existing Team Snap account the login email will be used for all financial correspondence. Therefore if your player signs on with their email all financial notices will ONLY go that email address.
When you login to your account you choose "+New Signup" and choose the players name for this team from your list. Check all of the participant information for changes and you can input a JPG photo if you wish (optional). You will have to fill out participant questions and take special notice of:
Are you a New Player this season or a returning player that has a uniform from last season? You might be asked this question twice to get the uniform selection correct. If you were in the Junior program or Mini Kickers then you are a new player.
What Wolves jersey # do you have or if you are a new player please list your 6 favorite numbers for 2020-21 season? If you are a returning player please make sure you type in the same number you had last year. New players will need to list multiple options since we are not having in person tryouts.
DO NOT click on Add Existing Participant or Add New Participant at this point or you will be charged double team fees.
Fill in Parent Contact information with the emails and cell phone numbers you wish to receive Team Snap communications from your manager and Coach. Hit Save and Continue and you will advance if all mandatory fields are complete.
Documents & Waivers:
Due to not having in-person tryouts this year, we are collecting some of the necessary documents through Team Snap. Since each league has different requirements, this section has forms for more than one league. By completing all the forms, we will be prepared for any dual roster scenario and for final placement. The required documents are also available in the registration program. You can print the documents, complete the forms with the necessary information/signatures, and rename and save the document to your computer. As you proceed with the Team Snap registration, it will require you to upload the completed form in the documents portion of the registration.
- MSYSA Covid-19 Waiver Link
- Medical Release Link
- WSSL Contract Link (Birth years 2012-2009)
- US Club Soccer Form Link
There are 6 Waivers that require you to type in an expected name. You will be required to type in the expected name to continue even if it is not your name. The updated waivers are listed below so that you can read them before receiving the registration link.
WAIVERS TO BE ELECTRONICALLY SIGNED IN TEAMSNAP
TEAM FEES AND UNIFORM ORDER:
You must click on the Team Fees.
If you are a new player, you must fill out the uniform sizing and purchase the complete uniform kit marked with a small red star after item name. Please note that there are optional items (no red star) that you can order one for the player and one for a parent.
Returning player must order training tees and can order replacement items or skip over the uniform items.
Please check all of your participant fees and uniform sizes !! You cannot change your order or add additional items once you have checked out. We recommend that you take a screen shot for your records.
Before you input your Credit Card information decide if you plan to pay in full or by installments! If you would like to pay in full just hit the slider to turn off paying by installments. If you plan to pay by installments you can input your financial information and see the installment Plan Details.
Hit Confirm Payment and the main email on file will receive an email that the payment was processed. Otherwise you will receive an email that your card was declined and you need to call your card company to tell them it is not a fraudulent charge. Any time your credit card company declines your payment the TeamSnap system will send an email for 3 days to the email address that was used to register.
If you made a mistake and pay in full and meant to pay in installments please email Heather Prince at firstname.lastname@example.org
If you have troubles navigating the Team Snap program please use their Live Chat feature at the bottom right of the screen.
Once you have registered and you want to see the due date, pay in advance or change your credit card information in your account you need to:
- Log into the Team Snap account you used to register using a computer browser (not Internet Explorer). If you login with a different email you will not find any payment information even though you receive communication from that account.
- Click on the tab at the top that says "My Teams" (upper right corner).
- Do not click on any of the teams that are listed in the scroll down list. You just have to click the actual button that says "My Teams" which takes you to the dashboard where all of your teams are listed, including registrations and payment plans.
- Click on green button "Manage Payments" to make adjustments.
- If you need to enter a new Credit card then click on "Update your credit card" input new details and hit "update card".
- Click on Select Payments tab and select the circle next to the payment and hit process now button at bottom of page if you need to process a payment immediately.
If you have any issues with TeamSnap please use their Live Chat button on the bottom right of screen